Your invoice says 500.00 but the bank feed shows 492.30, so the payment will not match and you end up force-matching it or creating a duplicate deposit.
Interlink Digital
A month-end ritual for UK freelancers: how to split gross payouts into income and processor fees, clear the undeposited-funds pile-up, and set a closing date in QuickBooks Online without leaving unmatched processor transactions behind.
14-day refund. Email us. Full refund, no forms.
Your invoice says 500.00 but the bank feed shows 492.30, so the payment will not match and you end up force-matching it or creating a duplicate deposit.
PayPal and Stripe fees sit in a vague Bank Charges line, and at year end you cannot show which fee belonged to which invoice or which VAT treatment applied.
You want to run Close the books and set a closing date in QuickBooks Online, but there are still unmatched processor transactions in Undeposited Funds and For Review, so you keep postponing it.
PDF with step-by-step QuickBooks workflows
Companion xlsx (6 sheets): Payout Reconciliation, Transaction Fee Detail, Refunds and Chargebacks, QBO Mapping and Bank Rules, Month End Close Checklist
Worked sample: £1,243.18 gross, £18.85 fee, £1,224.33 net (UK standard card rates, 1.5% + 20p)
PDF guide
Companion xlsx (6 sheets)
Email help at hello@interlink.digital
UK freelance designers, developers, and consultants who invoice from QuickBooks Online and take card payments via Stripe or PayPal.
Sole traders and single-director limited companies doing their own bookkeeping between accountant touchpoints.
Freelancers who reconcile for more than one business or client and want one workbook that separates them.
Anyone who has ever force-matched a payout because the pence would not line up.
Users of Xero, Sage, or FreeAgent. The procedures and menu paths here are QuickBooks Online specific.
Non-UK filers who need US sales tax or EU OSS treatment. Fee samples and VAT notes use UK conventions.
Businesses with a bookkeeper already handling processor reconciliation end to end.
Anyone looking for tax advice. This covers recording and reconciliation mechanics, not advice on your tax position.
£24
Inc VAT. One-time. Instant download. GBP, auto-currency for international.
14-day refund. Email us. Full refund, no forms.
Yes. Every fee figure in the guide is labelled as a worked sample using UK standard card rates of 1.5% + 20p. The method is rate-agnostic: you read the actual fee from your payout statement and post it. The workbook has a fee field you fill from your own statement rather than a hardcoded rate.
No. There is no affiliation, endorsement, or partnership with Intuit, QuickBooks, Stripe, PayPal, or any other company. These tools are named because they are the stack you already run. All trademarks belong to their owners.
You get a one-time download: a PDF guide plus an .xlsx companion workbook. This is a one-time purchase and download. We do not promise updates, later editions, or re-delivery of revised versions.
Reply to your purchase receipt email and ask for a refund within 14 days of purchase. You do not need to explain yourself or return the files. We process the refund to your original payment method.
It shows you where fees sit in your chart of accounts and how UK VAT treatment differs between Stripe and PayPal merchant fees, with the reasoning stated plainly so you can check it against your own circumstances. It is not tax advice, and the guide points you to the questions worth putting to your accountant.
There is a chapter on catch-up: how to work backwards through historic payouts in batches, what to do when the original invoice is already marked paid, and how to decide the earliest month worth reopening before you set a closing date.